DOPEMINS - PRIVACY POLICY

1. Information We Collect

We collect the following types of information for the purposes specified:

1.1 Personal Information

We may collect and link the following data to your identity for the purpose of app functionality:

• Name
• Email Address
• Phone Number
• Physical Address
• Employee Information
• Other User Contact Info

1.2 Attendance and Verification Data

For the specific purpose of attendance tracking and verification, we collect:

• Precise Location (to verify workplace attendance)
• Coarse Location (for general location awareness)
• Photos or Videos (for identity verification)
• Face Data (for facial recognition to verify user identity and work location)
• Audio Data (for certain verification processes)

1.3 Communication Data

For communication purposes within the application:

• Emails or Text Messages

2. How We Use Your Information

All data we collect is used strictly for legitimate business purposes:

• Authentication: To verify your identity when using the application
• Attendance Management: To record and verify your presence at work
• Communication: To facilitate communication within your organization
• Service Functionality: To provide core features of the application

2.1 Face Data Usage

Face data is used exclusively for attendance purposes, particularly during clock-in and clock-out procedures. This data helps verify that the authorized employee is physically present at the designated work location. In the future, we may use face data for automated face matching to streamline the verification process, but we will notify users before implementing any such changes.

3. Data Sharing and Disclosure

We do not sell your personal data to third parties under any circumstances.

3.1 Third-Party Service Providers

Your data may be shared with third-party service providers who assist us in delivering our services. These providers are contractually obligated to protect your data and can only use it to provide services to us.

3.2 Legal Requirements

We may disclose your information if required by law, regulation, legal process, or governmental request.

3.3 Face Data Protection

We do not share face data with any third parties. Face data is exclusively stored securely and only authenticated users within the organization with appropriate permissions can access it.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

• Encryption of sensitive data
• Secure socket layer technology (SSL/TLS)
• Firewalls and intrusion detection systems
• Regular security assessments
• Access controls and authentication requirements

While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Face data is retained for a period of 30 days to ensure it is available for account verification purposes. After this period, the face data is automatically deleted from our systems.

When an employee leaves the organization, the face data and other personal information associated with their account is permanently deleted within 30 days of their departure date.

6. Children's Privacy

Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will take steps to delete such information as soon as possible. If you believe that we might have any information from or about a child under 13, please contact us.

7. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access your personal information
• The right to correct inaccurate personal information
• The right to request the deletion of your personal information
• The right to restrict or object to the processing of your personal information
• The right to data portability

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We will notify you of any material changes through a notice on our application or by email.

We encourage you to review this Privacy Policy periodically for any changes. Your continued use of our application after any changes to this Privacy Policy will constitute your acceptance of such changes.

9. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Email: [email protected]

We will respond to your inquiry within a reasonable timeframe.

By using DOPEMINS, you consent to our Privacy Policy. Please read and understand this policy before using our services.